Quick Guides

Getting started

  • Welcome

    If you've never used this repository before these quick guides will introduce you to its core functions and assist you with finding and submitting content as well as personalising and navigating the site.

  • What is ARRO?

    This is Anglia Ruskin University’s institutional repository, or digital archive. It is intended to capture, store and preserve our research output and to make it available to the research community through Open Access protocols.

  • How is it organized?

    ARRO content is organized around Communities and Collections that indicate which research area produced the entries. There is a Community and corresponding Collection for each of Anglia Ruskin University’s Faculties. A separate Community and Collection have been set up for Research Theses and Support Services.

    For example, we could have ten communities representing different departments. One of these communities is History another, Biology. The History community has no sub communities but it has a number of collections within it, each representing a different century. On the other hand, the Biology community is divided into a number of sub-communities: Biotechnology, Cell Biology, Structural Biology. Each one of these sub-communities will have their own collections that gather together the works of a specific research lab.

    Each community, sub-community and collection has its own home page which can be customised with an individual logo and information about their work and will be able to decide its own policies towards access restrictions and at the collection level who will be allowed to be able to submit.

  • So what will you find here?

    You will find work undertaken by both research students and faculty members, including post-print journal articles, technical reports, research theses, datasets, and multi-media files.

    When you click on a link to a submitted item you will be taken to the item view page which lists the key metadata for that item and links to the digital files. You might consider the item view page to be the description and the file itself to be the full text.

  • Do you need to log in?

    Not initially. You can search, browse and read all content without having to log in. However if you want to submit an item or sign up for collection email alerts you will need to log in.

    Otherwise you can start searching for material within this repository immediately

Using search

There are two principal ways of finding content within this repository searching and browsing.

The simple search box appears in the top left hand corner of each page of the site with the exception of the submission form. Enter your search term and you're away.

You will find that there is an additional search box on each community, sub-community and collection home page. This search box will allow you to carry out a simple search at that level of hierarchy or any level below it using a drop down menu.

Here are a few tips on searching:

  • The site search box

    Search terms entered in the site search box will be searched against all indexed metadata fields, as well as the full text for PDFs, Microsoft Word documents and RTF files.

  • What is not searched - stop words

    The search engine ignores certain words that occur frequently in English, but do not add value to the search. These are:
    "a", "and" , "are" , "as" , "at" , "be" , "but" , "by" , "for" , "if" , "in" , "into",
    "is" ,"it" ,"no" , "not" , "of" , "on" , "or" , "such", "the" , "to" , "was"

  • Truncation

    Use an asterisk (*) after a word stem to get all hits having words starting with that root, for example:

    select*

    will retrieve selects, selector, selectman, selecting etc

  • Stemming

    The search engine automatically expands words with common endings to include plurals, past tenses ...etc.

  • Phrase searching

    To search using multiple words as a phrase, put quotation marks (") around the phrase, for example:

    "organisational change".

  • Exact word match

    Put a minus (-) sign before a word if it should not appear in the search results. Alternatively, you can use NOT. This can limit your search to eliminate unwanted hits. For instance, in the search:

    training-cat or training NOT cat

    you will get items containing the word "training", except those that also contain the word "cat".

  • Eliminate items with unwanted words

    Put a plus (+) sign before a word if it MUST appear in the search result. For instance, if the word "training" is optional, but the word "dog" must be in the result you would use:

    +dog training

  • Boolean searching

    The following Boolean operators can be used to combine terms. Note that they must be CAPITALIZED.

    AND - to limit searches to find items containing all words or phrases combined with this operator, e.g.

    cats AND dogs

    will retrieve all items that contain BOTH the words "cats" and "dogs";

    OR - to enlarge searches to find items containing any of the words or phrases surrounding this operator

    cats OR dogs
    will retrieve all items that contain EITHER of the words "cats" or "dogs";

    NOT - to exclude items containing the word following this operator, e.g.

    training NOT cat

    will retrieve all items that contain the word "training" EXCEPT those also containing the word "cat".

    Parentheses can be used in the search query to group search terms into sets, and operators can then be applied to the whole set, e.g.

    (cats OR dogs) AND (training OR discipline)

  • Advanced search

    Underneath the simple search box is a link to the advanced search page. The advanced search allows you to specify the metadata fields you wish to search, and to combine these searches with the Boolean "and", "or" or "not". You can search across all of ARRO, or restrict your search to a community or collection using the top drop-down menu. Select the field to search in the left hand column and enter the word or phrase you are searching for in the right hand column. You can select the Boolean operator to combine searches by clicking on the arrow to the right of the "AND" box.
    Note: You must use the input boxes in order. If you leave the first one blank your search will not work.

Browsing

The various browse options are listed on the top right of the left-hand navigation bar.

  • Browse by community/collection

    This link will display the full hierarchy.

  • The other browse options

    The other browse options will allow you to browse the content. You can switch between browse lists, and choose different ordering and display options or jump to a specific location within the list.

  • Date issued vs date submitted

    The date issued is the date the work was completed or first made publicly available, for example the date it was published in a journal.

    The date submitted is the date the item was archived within ARRO.

  • Browse within communities and collections

    Each community and collection has additional browse options within it. Browsing a community will also browse the collections within it.

Submitting content

  • What type of content should we be submitting?

    ARRO is an open access collection of research outputs and scholarly publications from the Anglia Ruskin Research Community. You can contribute by submitting outputs such as research papers, images, audio and video research outputs, book chapters, reports and associated data.

  • Why should we submit our work to ARRO?

    Research has shown that work published in Open Access institutional repositories can gain up to 300% more citations than research published in journals that limit access through paid for subscriptions. That means increased exposure to your work and all the benefits that come with it. Increasingly, more research funding bodies are insisting that work carried out under their grants must also be deposited within an institutional or subject specific repository.

  • How do we submit?

    All members of the Anglia Ruskin research community may submit their research to ARRO. Using the submit links from the navigation bar or from the collection homepage follow the steps: add descriptive metadata, upload the file, check the submission and agree to the distribution licence.
    There is an additional option to automatically populate some of the metadata using a PubMed ID or a DOI.

  • How much metadata should we add?

    As much as possible; the more metadata you add, the greater the chances of someone finding your work. However, the only compulsory fields are Title, Authors, Affiliation, Type, Subject Keywords and Date of Issue.

  • How do we know if we are allowed to submit an article that has been previously published?

    Publisher policies for self-archiving are listed on the RoMEO database, which is also linked to from the first page of the submission form. Please ask your Faculty Administrator to advise which version may be submitted.

  • Is there any restriction on what files can be uploaded?

    ARRO can accept any type of file but content files should be in open formats, such as PDF for text, in order to facilitate long-term preservation of the content.

  • Will my submission appear immediately?

    After you have agreed to the distribution licence, your submission will go through the ARRO workflow process, which comprises a Faculty review followed by a review by the University Library, before being accepted into ARRO. You will receive email notification when the process is complete.


    An item's metadata is available for searching immediately; the full text will be indexed over-night and will be available to be searched the following morning.

My ARRO

The My ARRO page is your personal page and from here you have a number of possible options available:

From here you have a number of possible options available:

  • Submit to a collection

    If you are a member of the Anglia Ruskin University research community, you will be able to submit to any collection and will need to select the appropriate one for your Faculty.

  • View all items you have submitted

    Note that this will display only items you have submitted not items you have authored. To display items you have authored but have not submitted you will need to search ARRO.

  • Edit your registration details

    Here you can also change your password.

  • Edit your researcher page.

    Researcher pages allow you to add detail about yourself and your interests on a publicly viewable page. You can add links to content within ARRO or external content.

  • View any paused submissions

    If you pause a submission midway, you can come back to it here and complete it or delete it entirely.

  • Action any tasks

    If you have been assigned a reviewer role any tasks assigned to you will be listed here. You will also receive an email notification for any new tasks assigned to you.